The VeriFactu system marks a before and after in electronic invoicing in Spain. Designed by the Tax Agency, this system obliges invoicing programs to comply with technical requirements that guarantee the traceability, authenticity and conservation of electronic invoices. In this article, we explain everything you need to know: key features, obligations, how to identify a VeriFactu invoice, the advantages of complying and the consequences of not doing so.
What is VeriFactu?
VeriFactu is a system regulated by Royal Decree 1007/2023 and developed within the framework of Law 11/2021, which seeks to combat tax fraud through the digitalization and control of electronic invoicing. It does not require direct changes in companies or freelancers, but establishes that the invoicing programs used by them must be approved and comply with strict technical requirements.
VeriFactu Key Features
- Inalterability: Invoices must be unmodifiable after issuance, guaranteeing their authenticity.
- Traceability: Each invoice must be linked to a system that allows tracking its origin and associated events.
- Remittance capability: Even if real-time remittance is not required, invoicing programs must be prepared to remit invoices to the tax authorities if requested to do so.
- Secure storage: Invoices should be stored in conditions that allow access at any time.
- Technical compliance: Billing systems must be adapted to the specifications of Order HAC/1177/2024 in order to be approved.
Who is required to comply with VeriFactu?
All electronic invoicing programs in Spain must be adapted to the VeriFactu regulations, regardless of whether the companies or self-employed that use them decide to send their invoices regularly to the tax authorities.
This mainly affects:
- Companies and self-employed with an annual turnover of less than 6 million euros.
- Entities not included in the SII.
It will not be applied in the foral territories (such as the Basque Country and Navarre), which have their own tax management systems. In addition, companies that are already under the Immediate Information System (SII) are excluded, as they already comply with other regulatory requirements.
Key VeriFactu Implementation Dates
- Entrepreneurs and professionals issuing invoices who are affected by the regulation must have their computerized invoicing systems (SIF) adapted to the characteristics and requirements established in the regulation and in its implementing regulations before July 1, 2025.
- The producers and marketers of those RIS to which the regulation applies, in relation to their production and marketing activities of such RIS, must offer their products fully adapted to the regulation within a maximum period of nine months from the entry into force of the ministerial order that develops the technical specifications of the requirements imposed on RIS. However, in relation to RIS included in multi-year maintenance contracts contracted before the latter deadline, they must be adapted to the contents of the regulation before July 1, 2025.
Benefits of complying with VeriFactu
Adopting an approved system offers multiple benefits:
- Tax security: Minimizes the risk of fraud and penalties.
- Preparedness for requirements: Approved systems ensure the ability to send invoices when requested by the Internal Revenue Service.
- Operational efficiency: Automates processes, reducing errors and management time.
- Modernization: Facilitates the digital transformation of companies.
- Customer confidence: Complying with tax regulations strengthens business reputation.
How are VeriFactu invoices identified?
Invoices generated under the VeriFactu system have specific characteristics that allow their identification. These are:
- QR Code: Each invoice must incorporate a QR code with key information, which facilitates its traceability and reading by the Tax Authorities.
- Reference to VeriFactu: Invoices shall include the explicit mention of having been generated through a verifiable issuing system with the expression “Veri*Factu”.
- Ability to send to the Tax Agency: VeriFactu invoices must be able to be sent electronically to the Tax Agency in XML format.
- Event log: In addition, a detailed record of each invoice and associated events (issuance, modification, etc.) should be maintained.
Consequences of Non-Compliance with VeriFactu
Failure to use approved billing software can have serious consequences:
- Fines of up to 50,000 euros: Using an uncertified invoicing program can lead to penalties of up to 50,000 euros for each fiscal year.
- Penalties for tampering: Altering or modifying certified software also carries fines of up to 50,000 euros.
- Operational difficulties: The lack of an approved system can complicate the submission of invoices to the tax authorities in the event of a request.
- Loss of trust: Failure to comply with tax regulations can affect relationships with customers and business partners.
How does BrickControl help you comply with VeriFactu?
At BrickControl, we are committed to excellence and continuous adaptation to current regulations. Our team has been working diligently to ensure that our construction management software meets the requirements set forth by VeriFactu. This ensures that our clients can continue their operations without interruption and with full confidence in legal compliance.
Advantages of BrickControl:
- Automatic compliance: Every invoice generated in BrickControl includes VeriFactu requirements (QR code, “Veri*Factu” reference, event log).
- Electronic remittance: BrickControl is prepared to submit invoices electronically to the tax authorities when necessary.
- Integrated management: Combines project management, budgeting and invoicing in a single tool.
- Intuitive interface: Reduce adaptation time and optimize your processes.
- Constant updates: We ensure that our software is aligned with current regulations.
Conclusion
VeriFactu is not only a regulatory requirement, but an opportunity to modernize billing management and increase fiscal transparency and competitiveness in Spain. At BrickControl, we are proud to offer solutions that not only comply with current regulations, but also facilitate the efficient management of construction projects.
Ready for the future of electronic invoicing? Don’t wait until the last minute! Contact our team today to find out how BrickControl can help you adapt to VeriFactu.
